Subject:
Title
Request approval of vehicle purchases within the Vehicle Replacement Program for FY21
Body
EXPLANATION AND SUMMARY:
The Department of Public Works vehicle maintenance division requests approval to purchase the following vehicles as outlined in the VRP:
• DPW Street Maintenance Vehicle Replacement #28 Street Maintenance Plow Truck - Navistar, Inc has been awarded Sourcewell Contract #080818-HPI (formerly NJPA - Contract #081716). Actual cost for the truck is $149,078.33. VRP estimated cost: $158,792.00.
• DPW - Sanitation Truck #75 - Henderson Products Inc. has been awarded Sourcewell Contract #091219-THC. Actual cost for the truck is $258,550. VRP estimated cost: $272,588.
The estimated VRP total replacement cost of these vehicles is $431,380; however, actual cost will be $407,628.33.
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: Town Council may approve the proposed expenditure of funds and use of the Sourcewell contracts or solicit bids in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve expenditures of funds in an amount not to exceed $407,628.33 for replacing vehicles, as presented.
Cost and Financing: $407,628.33
Account Number: 100-109-1091-19141-48308
Decision Needed by This date: 09/14/2020
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve expenditure of funds in an amount not to exceed $407,628.33 for replacing vehicles listed above within the Town’s VRP.”
Or
Other action deemed necessary by Council