Share to Facebook Share to Twitter Bookmark and Share
File #: 21-2194    Version: 2 Name:
Type: Action Item Status: Agenda Ready
File created: 3/25/2021 In control: Town Council Meeting
On agenda: 4/26/2021 Final action:
Title: Installation of Broadcast Equipment at Vienna Community Center for the Cable Access Channel
Attachments: 1. Statement of Work Submission ToV Comm Center 2021-04-08.pdf, 2. VCU CONTRACT 7058821-10JC.pdf, 3. REGULATORY REQUIREMENTS FOR COUNCIL ACTIONS.pdf

Subject:

Title

Installation of Broadcast Equipment at Vienna Community Center for the Cable Access Channel

Body

EXPLANATION AND SUMMARY:  Request approval for the procurement, installation, and upgrades for the cable access channel to include a new alternate location for broadcast capability from the Vienna Community Center for live broadcast of meetings, community center events, and the addition of improved zoom meetings capability. The hardware included with this installation will include cameras, broadcast lighting, production switcher, monitors, overhead projector, overhead speakers, and microphones.

 

This project will be funded by the PEG fund reserved fund balance, and not with general or capital project funds.  At June 30, 2020 the reserved fund balance totaled $1,079,586.

 

Strategic Plan Initiative: Vienna is an engaged community.

 

Departmental Recommendation:  This item is recommended for approval in order to increase system capacity to allow for increased broadcast capability for the cable channel.

 

Finance Recommendation:  Recommend approval.

 

Purchasing Recommendation:  Recommend approval

 

Town Attorney Recommendation:  The Town may ride the VCU contract for the proposed purchase of cable upgrade equipment and the Council may approve the proposed expenditure of funds in its discretion.

 

Town Manager's Recommendation:  I recommend the Town Council approve of the procurement for upgrades as described for the Town of Vienna cable channel, as presented.

 

Cost and Financing:  $290,760.96.

Account Number:  100-190-1091-19144-48719 (PEG Funds)

Decision Needed by This date:  April 26, 2021

 

PROPOSED/SUGGESTED MOTION

Recommended Action

"I move to approve procurement upgrades as described for the Town of Vienna cable channel in an amount not to exceed $290,760.96."

Or

Other action deemed necessary by Council.