Subject:
Title
Request formal approval for purchase of a Leaf Machine within the FY22 Vehicle Replacement Program
Body
EXPLANATION AND SUMMARY:
The Department of Public Works Vehicle Maintenance is formally requesting additional spending to purchase a leaf machine within the Vehicle Replacement Program Vehicle # 258 (line 9 on attachment 4) . The leaf machine price estimate has increased by $20,000 due to an increase in the cost of steel and an adjustment in pricing structure by Alamo Group, which bought out the original vendor, Old Dominion Brush Company. Staff obtained a waiver (attachment 5) of purchasing procedures to issue a purchase order prior to Council’s formal approval as the quote was valid for 30 days from Oct. 28, 2021. The purchase of this machine will be made by riding Sourcewell contract 031121-OBD (attachment 3).
Total price: $56,000.83 (see attachment 2).
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation:
Town Attorney Recommendation: The Town may ride the municipal contract for this proposed purchase or solicit bids in the discretion of the Town Council.
Town Manager's Recommendation: The Town Manager recommends approval to ride the municipal contract for this proposed purchase.
Cost and Financing: $56,000.83
Account Number: 100-109-1091-19141-48308
Decision Needed by This date: Dec. 6, 2021
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to formally approve the proposed expenditure of funds for replacing the Leaf Machine #258 listed above within the VRP in the amount of $56,000.83 from the account listed above.”
Or
Other action deemed necessary by Council.