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File #: 22-2961    Version: 1 Name:
Type: Action Item Status: Passed
File created: 3/1/2022 In control: Town Council Meeting
On agenda: 3/21/2022 Final action: 3/21/2022
Title: Request approval for spending $261,448.48 with Arthur Construction Co., Inc. for construction of Robinson Trust Sidewalk Projects.
Attachments: 1. 1. Bid Solicitation - Cherry St - Robinson Trust, 2. 2. Bid Solicitation - Adahi Rd - Robinson Trust, 3. 3. Arthur Construction - Notice of Award IFB 22-05, 4. 4. 22-2961 - Regulatory Requirements for Agenda Items Rev 030122, 5. 5. Arthur Proposal, 6. 6. Location Map- Cherry and Adahi Projects, 7. 7. Notification Letter to Citizens of Meeting for ConstructionContract-Mar21,2022

Subject:

Title

Request approval for spending $261,448.48 with Arthur Construction Co., Inc. for construction of Robinson Trust Sidewalk Projects.

Body

EXPLANATION AND SUMMARY

 

Former Councilmember Maud Robinson, who passed away in March of 2019 just shy of her 97th birthday, left the bulk of her estate to the Town of Vienna for the specific purpose of building sidewalks over a five-year period in areas where sidewalks are not already planned or likely to be funded through grants or new construction.

 

The requested authorization to spend $261,448.48 with Arthur Construction is for projects located at the following locations:

 

                     Cherry Street, SW - Courthouse Road to Cottage Street ($117,228.13)

                     Adahi Road, SE - Park Street to Glyndon Street ($144,220.35)

 

The Cherry Street, SW project includes 445 square yards of concrete sidewalk, 145 square yards of concrete driveway entrance, 45 square yards of ADA- (Americans with Disabilities Act) compliant curb ramps, 10 tons of asphalt paving, and miscellaneous and related items. 

 

The Adahi Road, SE project includes 400 square yards of concrete sidewalk, 145 square yards of concrete driveway entrance, 55 square yards of ADA-compliant curb ramps, and miscellaneous and related items. 

 

The Department of Public Works requests authorization to utilize the On Call Roadway Maintenance Contract Number IFB 20-03 in the amount of $261,448.48 for the construction.  This amount includes a 15% amount for increased quantities and contingencies.  Funding for this construction is from the Robinson Trust and funding of $261,448.48 has been established in account number 300-000-0000-38445-48803.

 

Property owners and residents along the above streets were notified of this meeting via a letter dated March 1, 2022.

 

Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community

 

Departmental Recommendation:  Recommend approval.

 

Finance Recommendation:  Recommend approval.                     

 

Purchasing Recommendation:  Recommend approval

 

Town Attorney Recommendation:  The Town has a contract with Arthur Construction and the Town Council may approve the proposed expenditure of funds in its discretion.

 

Town Manager's Recommendation:  Recommends the Town Council consider approving the expenditure with Arthur Construction.

 

Cost and Financing: 

Account Number:  Cherry Street, SW - 421RTSP004; 300-000-0000-38445-48803

                                                    Adahi Road, SE - 422RTSP028; 300-000-0000-38445-48803

 

Decision Needed by This date: March 21, 2022

 

PROPOSED/SUGGESTED MOTION

Recommended Action

"I move to approve the spending of $261,448.48 with Arthur Construction for construction of sidewalk improvements at the project locations indicated in the report.”

 

Or

Other action deemed necessary by Council.