Subject:
Title
Request approval for spending $89,925.40 with Arthur Construction Co., Inc. for construction of Robinson Trust Sidewalk Project on Charles Street SE.
Body
EXPLANATION AND SUMMARY:
Former Councilmember Maud Robinson, who passed away in March of 2019 just shy of her 97th birthday, left the bulk of her estate to the Town of Vienna for the specific purpose of building sidewalks over a five-year period in areas where sidewalks are not already planned or likely to be funded through grants or new construction.
The requested authorization to spend $89,925.40 with Arthur Construction is for project located at the following location:
• Charles Street SE - Locust Street to Branch Road
The Charles Street SE project includes 325 square yards of concrete sidewalk, 95 square yards of concrete driveway entrance, 115 square yards of ADA (Americans with Disabilities Act) compliant curb ramps, 19 tons of asphalt paving, and miscellaneous and related items.
On Aug. 4, 2021, a public meeting was held with the affected homeowners to discuss the two options included in the engineering report. Option 1 is the recommendation from Public Works. The sidewalk will be installed on the south side (odd numbered) of the street and will connect to the existing sidewalk on Locust Street and the planned sidewalk on Branch Road.
The Department of Public Works requests authorization to utilize the On Call Roadway Maintenance Contract Number IFB 20-03 in the amount of $89,925.40 for the construction. This amount includes a 15% amount for contingencies. Funding for this construction is from the Robinson Trust and, $89,925.40 has been established in fund account number 300-000-0000-38445-48803.
Property owners and residents along the above streets were notified of this meeting via a letter dated April 26, 2022.
Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community
Departmental Recommendation: Recommend approval.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has a construction contract with Arthur Construction Co., Inc. and the Town Council may authorize the expenditure of funds for the proposed construction in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve spending with Arthur Construction for construction of sidewalk improvements on Charles Street SE, as presented.
Cost and Financing: $89,925.40
Project Account Number: 422RTSP015-CONSTRUCT-Sidewalks
Account Number: 300-000-0000-38445-48803
Decision Needed by This date: May 16, 2022
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the spending of $89,925.40 with Arthur Construction for construction of sidewalk improvements on Charles Street SE.”
Or
Other action deemed necessary by Council.