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File #: 22-3235    Version: 1 Name:
Type: Action Item Status: Passed
File created: 6/21/2022 In control: Town Council Meeting
On agenda: 7/11/2022 Final action: 7/11/2022
Title: Consideration to Initiate Design of Three Robinson Trust Sidewalk Projects
Attachments: 1. 1. Regulatory Requirements for 22-3235 Agenda Items Rev 062122, 2. 2. Location Map- Beulah and Beulah Projects, 3. 3. Location Map- Lawyers and Tapawingo Projects, 4. 4. Notification Letter to Citizens- 4 design Projects, 5. 5. Whitman Requart - RFP 19-01, 6. 6. Urban - RFP 19-01 Renewal FY 23

Subject:

Title

Consideration to Initiate Design of Three Robinson Trust Sidewalk Projects

Body

EXPLANATION AND SUMMARY:

 

Former Councilmember Maud Robinson, who passed away in March of 2019 just shy of her 97th birthday, left the bulk of her estate to the Town of Vienna for the specific purpose of building sidewalks, over a five-year period, in areas where they aren’t already planned or likely to be funded through grants or new construction.

 

DPW believes that these projects are important to make Vienna a more walkable community and are important to expanding the sidewalk network that will link projects together and provide safe accessible routes.  These projects are located along streets that are bus routes for the Fairfax Connector and are streets with higher traffic volumes than the typical Vienna neighborhood street.  Additionally, these sidewalk projects will include ADA accessible ramps and new crosswalks.  The new sidewalks with these safety amenities will allow more citizens including those with mobility issues, those with strollers, and those who do not feel safe walking in the street to safely enjoy “getting around town” and reaching destinations.

 

DPW requests that the Council authorize DPW to utilize its On-Call Engineering Services Contract, RFP 19-01 with Whitman, Requardt, & Associates, Ltd.  to perform topographic survey, preliminary and conceptual engineering design, and final engineering design for the following projects.

 

                     North side of Tapawingo Road from Plum St SW to Park St SE- $100,848.26

                     South side of Lawyers Road NW from West St NW to Windover Ave NW- $70,090.43

                     West side of Beulah Road NE from Church St NE to Ayr Hill Ave NE- $63,497.23

 

Additionally, DPW requests that the Council authorize DPW to utilize its On-Call Engineering Services Contract, RFP 19-01 with Urban, Ltd.  to perform topographic survey, preliminary and conceptual engineering design, and final engineering design for the following project.

 

                     West side of Beulah Road NE from Edwin Ln NE to Sideling Ct NE- $50,800.00

 

Property owners and residents along the above streets were notified of this meeting via a letter dated June 21, 2022.

 

Should Council choose to initiate final design for any or all the above streets, then staff will continue with further community engagement and procure professional engineering services for the design of construction drawings and documents.

 

Strategic Plan Initiative: Vienna is a safe community and an efficiently mobile community

 

Departmental Recommendation:  Recommend approval.

 

Finance Recommendation:  Recommend approval.                     

 

Purchasing Recommendation: Recommend approval.

 

Town Attorney Recommendation:  The Town Council may approve the proposed sidewalk project designs in its discretion.

 

Town Manager's Recommendation:  I recommend the Town Council authorize the Town Manger to apply to the Maud Robinson Trust for design of side

 

Cost and Financing:  NTE $750,000

Account Number:  423RTSP034-DESIGN-ENGINEER (Tapawingo - Plum to Park)

                                                    300-000-0000-38445-48801

                                                    423RTSP035-DESIGN-ENGINEER (Lawyers - West to Windover)

                                                    300-000-0000-38445-48801

                                                    423RTSP036-DESIGN-ENGINEER (Beulah - Church to Ayr Hill)

                                                    300-000-0000-38445-48801

                                                    423RTSP037-DESIGN-ENGINEER (Beulah - Edwin to Sideling)

                                                    300-000-0000-38445-48801

Decision Needed by This date: July 11, 2022

 

PROPOSED/SUGGESTED MOTION

Recommended Action

"I move to authorize the Town Manager to apply to the Maud Robinson Trust for design of sidewalk projects on the following streets:

-                     Tapawingo Road from Plum St SW to Park St SE

-                     Lawyers Road NW from West St NW to Windover Ave NW

-                     Beulah Road NE from Church St NE to Ayr Hill Ave NE

-                     Beulah Road NE from Edwin Ln NE to Sideling Ct NE in a total amount not to exceed $750,000,”

 

Or

Other action deemed necessary by Council.