Subject:
Title
Request formal approval to increase FY2023 spending with Ross Tree Expert Company, dba RTEC Treecare, for tree maintenance and removal
Body
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
EXPLANATION AND SUMMARY:
The Department of Parks and Recreation requests approval to increase current Purchase Order (PO) 20230228 with Ross Tree Expert Company, dba RTEC Treecare, from $74,500 to $97,500 for tree maintenance and removal. The current FY2023 purchase order of $74,500 is nearly exhausted. Parks and Recreation recommends spending an additional $23,000 with this vendor, bringing total FY2023 expenditures to $97,500.
Since the PO will exceed $75,000, Parks and Recreation is requesting Council approval to spend $97,500 with RTEC Treecare.
This additional funding will aid maintenance (removal and pruning) of Town trees as identified by the Town’s tree inventory and assessment that may pose a threat to public and personal property.
Strategic Plan Initiative: Vienna as an environmentally sustainable community
Board or Commission of Interest: Conservation & Sustainability Commission
Departmental Recommendation: Recommend approval to increase PO 20230228 for Ross Tree Expert Company, dba RTEC Treecare, in the amount of $23,000 as per terms and conditions of IFB 23-08.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has a unit price contract with RTEC Treecare and the Town Council may approve the proposed expenditure of funds in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the procurement approval of $97,500 in expenditures with Ross Tree Expert Company, dba RTEC Treecare, as presented.
Cost and Financing: $97,500
Account Number: 100-107-1071-17120-43310
Prior Funding Approval: Annual General Budget (Year), Amendments, CIP Budget (Year), or ARPA. General Fund budget transfer
Decision Needed by This date: June 5, 2023
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve the procurement approval of $97,500 in expenditures with Ross Tree Expert Company, dba RTEC Treecare, for tree maintenance and removal from accounts listed above under IFB 23-08.""
Or
Other action deemed necessary by Council.