Subject:
Title
FY 2024 funding and renewal of Town contracts.
Body
Date(s) of Prior Council Consideration of this Issue:
On June 06, 2022 Council approved Town contracts in the amount of $1,580,000.
On July 11, 2022 Council approved Town contracts in the amount of $1,384,000.
EXPLANATION AND SUMMARY:
For recurring purchases, the Town establishes contracts, which include the option of annual renewals. Each contractor on the attached list provides required and/or essential services for Town operations managed by the Department of Public Works (DPW). Each contract is multi-year and subject to annual renewals.
DPW requests authorization to expend FY 2024 funds and for annual contract extensions with the five (5) existing vendors listed in the attached table.
Strategic Plan Initiative: Vienna is a fiscally responsible, efficiently mobile, and an environmentally sustainable community.
Departmental Recommendation: Recommend approval to utilize existing municipal contracts, accept renewals, and approve funding.
Finance Recommendation:
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has contracts that when competitively bid had term options for renewal. The Town Council may approve the proposed renewal of these contracts or direct staff to solicit bids in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve FY expenditures, as presented.
Cost and Financing: $5,200,000
Account Number: See attached table for contract and account numbers
Decision Needed by This date: June 05, 2023
Prior Funding Approval: FY23 (06/06/2022) - $1,580,000
FY23 (07/11/2022) - $1,384,000
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve FY 2024 expenditures of $5,200,000 and one-year contract renewals as identified in the attached table from the listed account numbers.”
Or
Other action deemed necessary by Council.