Subject:
Title
Vienna Annex Long-Term Use Study: Future of Existing Annex Building.
Body
EXPLANATION AND SUMMARY:
Based on the May 8, 2023 Council conference session, Kimmel Bogrette Architecture & Kimley Horn (project team) and Council determined that the existing Annex has two viable outcomes.
• The first option (Option 1) is to demolish the entire structure.
• The second option (Option 2A and 2B) is to demolish the sanctuary and retain and renovate the gymnasium and supporting spaces.
The project team provided two rough construction estimates for retaining only the gym.
A detailed memo is included with the staff report along with floor plan diagrams showing the extent of the partial demo options.
A decision needs to be made on the future of the Annex as the building is at the end of its useful life. The project team is requesting the Town Council select the option they prefer - Option 1, Option 2A, Option 2B or Option 3. This decision making will:
• Provide direction to the project team on how to proceed with the existing Annex.
• Inform decision making to the Town’s budget committee and Council when considering various options for long-term use as part of the Capital Improvement Plan (CIP) in September. This will begin the discussion for long-term use.
DATE(S) OF PRIOR COUNCIL CONSIDERATION OF THIS ISSUE:
• May 8, 2023 - Council Conference Session - Vienna Annex Long-Term Use Study - Engagement Summary and Next Steps
• March 20, 2023 - Council Conference Session - Vienna Annex Long-Term Use Study
• Nov. 14, 2022 - Town Council Meeting - Request approval to conduct an Annex Long-Term Use Study with Kimmel Bogrette Architecture + Site
• Aug. 29, 2022 - Town Council Meeting - Steeple and Roof Project on the Annex property located at 130 Center Street
• June 13, 2022 - Long term use for the Annex property located at 130 Center Street
• March 28, 2022 - Short term use for the Annex located at 130 Center Street
• Nov. 15, 2021 - Request approval to conduct a Condition Assessment with Whitman Requardt & Associates
Strategic Plan Initiative: Vienna as a fiscally responsible community.
Departmental Recommendation: The Director of Parks & Recreation recommends demolition of the entire Annex building and continuation of the study for long-term use of the site.
Finance Recommendation: N/A
Purchasing Recommendation: N/A
Town Attorney Recommendation: The Town Council may approve a proposed usage plan for the Town Annex building in its discretion. Any approval for the expenditure of funds for the adopted plan will need to be reviewed and approved by the Town Council as part of a subsequent Agenda action item.
Town Manager's Recommendation: I recommend the Town Council authorize Town Staff to demolish the entire Annex building and continue the study for a long-term use of the site. I realize that this is contrary to the recommendation from the experts; however, I do not see a scenario where it would be cost effective to keep the existing structure and renovate it into whatever our long-term use would be in the future. My recommendation is the same as the Director of Parks and Recreation as well as most of the Town’s leadership team
Cost and Financing: N/A
Account Number: N/A
Prior Funding Approval: Annual General Budget (Year), Amendments, CIP Budget (Year), or ARPA.
Decision Needed by This date: June 5, 2023
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to demolish the entire Annex building (Option 1)."
Or
“I move to select a minimal intervention of the Annex building with partial demolition of the building and the gymnasium to remain (Option 2A).”
Or
“I move to select a concourse renovation of the Annex building with partial demolition of the building, the gymnasium to remain and addition of a concourse connection space (Option 2B).”
Or
“I move to explore the design and operational parameters of Options A and B below (Option 3):
A. preserve existing gym as part of the short term and possibly a component of the long-term use.
B. demo the entire Annex structure and explore future short- and long-term uses without the existing structures, clearing the site for future structures and uses.”
Other action deemed necessary by Council.