File #: 24-4409    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 4/15/2024 In control: Town Council Meeting
On agenda: 5/6/2024 Final action:
Title: 8:15 p.m. - 9:15 p.m. - Approval Request to Award Design Contract for the Church St and East St Roundabout Project
Attachments: 1. 1. Town of Vienna - TO Proposal - FULL SERVICE - Church & East, March 08, 2024, 2. 2. Roundabout Study Exhibit - Church & East - June 2015, 3. 3. Roundabout Study Exhibit - Church & East with Aerial - June 2015, 4. 4. Church Street and East Street NE Mini Roundabout_Full Grant App - May 06, 2024, 5. 5. Regulatory Requirements for 24-4409 Agenda Items Rev - April 15, 2024



8:15 p.m. - 9:15 p.m. - Approval Request to Award Design Contract for the Church St and East St Roundabout Project



9/16/2019 - Council approved the VDOT Revenue Sharing funding application for the Church St and East St Roundabout


10/23/23 - Council approval of the 2024 Capital Improvement Plan





DPW is seeking Town Council approval to award a design contract to Rummel, Klepper & Kahl, LLP (RKK) in the amount of $379,129.00 for the Church St and East St NE Roundabout project. 


The existing T-intersection at Church and East Streets receives a large volume of traffic resulting in congestion and traffic back-ups.  A mini roundabout will more efficiently and safely manage traffic through this intersection and was therefore approved as a part of the 2024 Capital Improvement Plan.


This project will study the intersection, provide recommendations, and design the reconfiguration of the Church Street and East Street, NE, intersection into a roundabout.  This project is 100% funded by outside sources.  Fifty percent is funded under the VDOT Revenue Sharing program and the remaining 50% is proposed use of the Town’s Northern Virginia Transportation Authority (NVTA) 30% funds for a total of $550,000 in available funds.  Additional funding for construction will be obtained through an updated funding application once the construction cost estimate is completed as a part of the design services.


The design contract includes (Attachment 1):

                     Develop a mini-roundabout design concept that will have minimal impact on the existing conditions.

                     Traffic analysis

                     Structural analysis for the adjacent bridge

                     Right-of-Way services (required for federal/state funded projects)

                     Addressing the full VDOT process requirements

                     Environmental and Hydraulics design/review

                     Conceptual and final design of selected alternative - full construction plans

                     Lighting study and preliminary/final lighting design

                     Public engagement/meeting

                     Construction cost estimates

                     Bid assistance


This intersection was initially considered for a roundabout in 2015 and a conceptual design sketch was developed, see Attachments 2 and 3.   


Approval is recommended to be made in the amount of $379,129.00 to:

Rummel, Klepper & Kahl, LLP (RKK)

12600 Fair Lakes Circle, Suite 300

Fairfax VA, 22033


Next Steps: Begin the design phase and confirm funding for the construction phase.


Expected Completion Time Frame: Design may take up to two years as the VDOT process is being followed and due to technical complexities of this project.


Strategic Plan Initiative: Efficiently Mobile Community

Departmental Recommendation: Recommend approval.


Finance Recommendation:  Recommend approval.


Purchasing Recommendation: Recommend approval.


Town Attorney Recommendation:  The Town Council may approve the proposed expenditure of funds in its discretion.


Town Manager's Recommendation:  I recommend the Town Council approve the design contract for the Church St. and East St. Roundabout as presented.


Cost and Financing: $380,000.00

Project Account:424CHES004-DESIGN-ENGINEER (Church St and East St.)

GL Account: 300-000-0000-39440-48801

Prior Funding Approval: N/A

Decision Needed by This date: May 6, 2024



Recommended Action

"I move to approve the design contract for the Church St and East St Roundabout, in an amount not to exceed $380,000.”


Other action deemed necessary by Council.