Subject:
Title
Request approval of vehicle purchases within the Vehicle Replacement Program for FY20
Body
EXPLANATION AND SUMMARY:
The Department of Public Works Vehicle Maintenance requests approval to purchase the following vehicles as outlined in the VRP:
* DPW Street Maintenance Vehicle Replacement #52 Street Sweeper - Atlantic Machinery has been awarded Sourcewell Contract #122017 - AMI for Street Sweeping Equipment. The actual cost for the Street Sweeper $239,792.79. VRP Estimate cost $262,500.00.
* DPW Water & Sewer Vehicle Replacement #36 Knuckle Boom - Peterson Industries, Inc., authorized dealer, Virginia Public Works, has been awarded Sourcewell Contract $041217-PII for Solid Waste and Recycling Collection and Transport Equipment. The actual cost for the vehicle is $222,115.10. The VRP estimated cost is $305,738.00.
* DPW General Maintenance Vehicle Replacement #32 and #59 - Colonial Truck Sales, Inc has been awarded eVa Contract E194-73326 for 1/2-ton pickup truck, F-150. The actual cost is $25,994.05 for each for a total of $51,988.10. The VRP estimated cost is $27,977.00 each for a total of $55,954.00.
* Police Department Vehicles #5 and #9 - Sheehy Ford has been awarded Virginia Sheriffs Association Contract #919-459-8195 for police utility vehicles. The actual cost for each is $38,265.20 and $37,889.20 for a total of $76,154.40. The VRP estimated cost is $30,253.00 each for a total of $60,506.00.
The VRP estimates the total replacement cost of these vehicles to be $684,698.00; however, the actual cost will be $590,010.39.
Departmental Recommendation: Recommend approval.
Finance Recommendation: I recommend approval.
Purchasing Recommendation: I recommend approval.
Town Attorney Recommendation: The Town Council may approve the proposed vehicle purchase in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve the proposed expenditure of funds for replacing vehicles listed above within the Vehi...
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