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File #: 21-2109    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 3/2/2021 In control: Town Council Meeting
On agenda: 3/22/2021 Final action:
Title: Award IFB 20-10 construction contract for Old Courthouse Road NE sidewalk
Attachments: 1. Regulatory Requirements, 2. IFB 20-10, 3. IFB 20-10-Addendum1, 4. IFB 20-10 Summary for Award, 5. Letter to residents, 6. Final Plan Set Vienna, 7. Final Plan Set Fairfax County



Award IFB 20-10 construction contract for Old Courthouse Road NE sidewalk




The Fairfax County Transportation Priorities Plan includes pedestrian improvements on the west side of Old Courthouse Road NE within the Town of Vienna and eastward to connect to existing sidewalk near Gosnell Road. Curb and gutter with drainage improvements are included to eliminate the roadway ditch. 


On January 28, 2019, Council approved the county agreement for construction funding in the amount of $2,282,838.  And on July 12, 2019, Council approved $581,883.25 for the waterline relocation necessary for this project. On January 27, 2020, Council approved a construction administration task order with Rinker Design and Associates (RDA) in the amount of $186,938. VDOT recently has authorized award of the construction contract for these sidewalk and roadway improvements.


Bids were received from six vendors for the subject IFB. Results of the bids are detailed on the attached bid tabulation.


The low bidder was Sagres Construction, with a total bid amount of $1,275,173.50. The Town and VDOT have reviewed the bid submission and documentation and have determined the vendor to be responsive and responsible.


Award is recommended to be made in the amount of $1,275,173.50 to:

Sagres Construction Corporation

3680 Wheeler Ave, Ste 300

Alexandria, VA 22304


Staff requests approval of expenditure for the contract amount ($1,275,173.50) plus 10% contingency: $1,402,691.


Project construction budget:

  $1,732,838 (county funded per attached agreement)

+   $550,000 (Town CMAQ / NVTA Local funded)

  $2,282,838 Total


Project costs appropriations:

                     Construction Administration Assistance (RDA):                                                                $186,938.00

                     Waterline Relocation (EE Lyons):                                                                                                                               $581,883.25

                     Construction Contract (Sagres Construction):                                                                                     $1,402,691.00

                     Total Approved costs:                                                                                                                                                   $2,171,512.25                                                               


Departmental Recommendation:  Recommend award of the construction contract.


Finance Recommendation:  Recommend award of the construction contract.


Purchasing Recommendation:  Recommend approval.


Town Attorney Recommendation:  The Town has solicited bids for the proposed construction work in compliance with the Virginia Public Procurement Act, and Town Council may award this contract to the lowest responsive and responsible bidder and approve the proposed expenditure of funds in its discretion.



Town Manager's Recommendation:  I recommend the Town Council move to approve the award of IFB 20-10 to Sagres Construction Corporation, as presented. 


Cost and Financing:  $1,402,691.00 (bid + 10% contingency)

Account Number: Project - 4160339445, Account - 300-000-0000-39445-48803

Decision Needed by This date:  March 22, 2021



Recommended Action

"I move to award the contract for an Old Courthouse Road NE sidewalk project to Sagres Construction Corporation in an amount not to exceed $1,402,691 (bid + 10% contingency)."


Other action deemed necessary by Council.