Subject:
Title
Approve Spending Increase to Hoar Construction for Police Station Construction
Body
EXPLANATION AND SUMMARY:
On Oct. 26, 2020 the Vienna Town Council awarded the contract to construct the Police Station with Hoar Construction for a contract price of $13,237,514 plus a 5% contingency for a total contract amount of $13,899,389. Construction began in late 2020 and is estimated to be completed in July 2022, less than a month late despite historic issues with construction materials and the supply chain.
While in general the construction ran smoothly, there have been change orders (attachment 1). At this time, Downey and Scott, the project manager has estimated that it will take an additional amount of $207, 757 plus a contingency of an extra 20% to complete the construction, for a total new spending increase of $249,310. Downey and Scott is also asking for an addition to its spending due to the slight extension of the project. Even with these two changes, the project cost is $98,913 under budget in total. Downey and Scott had not factored an additional $92,000 for IT switches in its budget estimates. If necessary, that $92,000 can be supplemented by other CIP funds.
Attached is a project summary (attachment 1) for the full project, plus Downey and Scott’s latest summary of change orders (attachment 2).
Town staff requests approval to increase the appropriation to Hoar Construction by $249,310 to cover additional change orders.
Strategic Plan Initiative: Vienna is a fiscally responsible community; Vienna is a safe community.
Board or Commission of Interest:
Departmental Recommendation: Recommend approval of increase in appropriation to Hoar Construction.
Finance Recommendation: Recommend approval of increase in appropriation to Hoar Construction.
Purchasing Recommendation: Recommend approval of increase to Hoar Construction.
Town Attorney Recommendation: The Town Council may consider the request to approve payment on the submitted Change Orders in its discretion.
Town Manager's Recommendation: I recommend the Town Council approve an increase in appropriation to Hoar construction, as presented.
Cost and Financing: $249,310
Account Number: 300-000-0000-39420-48803
Decision Needed by This date: May 2, 2022
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to approve an increase in appropriation to Hoar construction of $249,310"
Or
Other action deemed necessary by Council.