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File #: 19-1472    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 10/17/2019 In control: Town Council Meeting
On agenda: 12/9/2019 Final action:
Title: Request award of RFP 20-04 for $43,500 with Affordable Lawn Sprinklers for installation of an irrigation system at the community center
Attachments: 1. Regulatory Requirements for Agenda Items - VCC Irrigation 12.9.19, 2. RFP 20-04 Summary for Agenda, 3. Addendum1RFP20-04, 4. RFP20-04FINAL, 5. RFP 20-04 Proposal Pricing Sheet

Subject:

Title

Request award of RFP 20-04 for $43,500 with Affordable Lawn Sprinklers for installation of an irrigation system at the community center

Body

EXPLANATION AND SUMMARY

The Department of Parks and Recreation requests to award RFP 20-04 to Affordable Lawn Sprinklers for installation of an underground commercial irrigation system at the Vienna Community Center for the purpose of irrigating designated turf and shrub areas around the building and the parking lot islands. Expenses will be funded with 2018 bond funds. 

 

Proposals were received from four (4) vendors for the subject RFP. As a result of the three evaluation committee members’ review, Affordable Lawn Sprinklers and Lighting was determined to be the top-ranked vendor, with a cost proposal of $43,500.  Affordable Lawn Sprinklers has been determined to be a responsive and responsible bidder and has met the RFP specifications.  

 

Departmental Recommendation:  Recommend approval.

 

Finance Recommendation:  Recommend approval.

 

Purchasing Recommendation:  Recommend approval.

 

Town Attorney Recommendation:  The Town has competitively bid the proposed irrigation project, and Town Council may award the contract to the lowest responsive and responsible bidder in its discretion.

 

Town Manager's Recommendation:  I recommend the Town Council award an RFP to Affordable Lawn Sprinklers for installation of an irrigations system at the Vienna Community Center, as presented.

 

Cost and Financing:  $43,500

Account Number:  300-000-0000-39420-48803

Project #720FACL004-CONSTRUCT-FACILITIES    

Decision Needed by This date:  December 9, 2019

 

PROPOSED/SUGGESTED MOTION

Recommended Action

"I move to award RFP 20-04 for $43,500 to Affordable Lawn Sprinklers for installation of an irrigation system at the Vienna Community Center."

Or

Other action deemed necessary by Council.