Subject:
Title
Award a design contract to Wood Environment & Infrastructure Solutions for Bear Branch - Southside Park Stream Restoration Project
Body
EXPLANATION AND SUMMARY:
Bear Branch, located in Southside Park, is experiencing major erosion and stream bank failure. This project will restore approximately 1,900 linear feet of natural stream and stabilize the steep, eroded stream banks along Bear Branch from Cottage Street SW downstream to I-66. This stretch of stream runs parallel to Patrick Street SW and Yeonas Park. The total project cost estimate is $2,040,000.
In August 2019, Town Council and the Fairfax County Board of Supervisors approved a funding agreement for this project. As outlined in the funding agreement, Fairfax County stormwater fees will fund $1,020,000 (50%) and an awarded DEQ Stormwater Local Assistance Fund grant will fund the remaining $1,020,000 (50%). Town DPW staff will lead and manage the project, and Fairfax County staff has pledged support with plans and review if requested.
Engineering design proposals for the project were requested on March 26, 2020; a total of nine proposals were received. Of the proposals received, three firms were selected to present more proposal details to a three-person review/interview panel. The most qualified firm was determined to be Wood Environment & Infrastructure Solutions, Inc. (Wood). The attached fee proposal, not to exceed $427,003, was received from Wood, then reviewed and negotiated. In general, the scope of the proposal includes natural and cultural resource studies, federal and state permitting, survey and design fees, public meetings, pre-bid and pre-construction meetings, construction oversight, and as-built survey. DPW staff recommends approval of the proposal fee of $427,003 under RFP 20-06.
Strategic Plan Initiative: Vienna is an environmentally sustainable community.
Departmental Recommendation: Recommend approval of design contract.
Finance Recommendation: Recommend approval.
Purchasing Recommendation: Recommend approval.
Town Attorney Recommendation: The Town has complied with the Virginia Public Procurement Act and solicited RFPs for design of this proposed stream restoration project. Town Council may award the contract to the most qualified firm in its discretion.
Town Manager's Recommendation: I recommend the Town Council award an engineering design contract to Wood Environment & Infrastructure Solutions for engineering design services for a Bear Brand-Southside Park stream restoration project, as presented.
Cost and Financing: $427,003
Account Number: 520BBSP013-DESIGN 300-000-0000-39455-48801
Decision Needed by This date: 07/06/2020
PROPOSED/SUGGESTED MOTION
Recommended Action
"I move to award a $427,003 engineering design contract to Wood Environment & Infrastructure Solutions for engineering design services for a Bear Branch-Southside Park stream restoration project.”
Or
Other action deemed necessary by Council.